Position: Grants and Compliance Assistant -PIH (Deadline July 2024)
Position: Grants and Compliance Assistant -PIH (Deadline July 2024)
Position Title: Grants and Compliance Assistant
Position Overview:
The Grants and Compliance Assistant supports the Grants Management team’s goal to enhance efficiency, effectiveness, and transparency in grants management by strengthening internal controls and prioritizing accountability to PIH and donors. The Assistant will support the grants and compliance team by collecting, reviewing, and filing grants’ financial accountability documents, training staff, and interpreting policies in line with donor rules and regulations as well as PIH’s internal policies and procedures.
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Reports to: Grants and Compliance Officer
Department: Finance
Work Location: Maryland
Employment Type: Full Time
Essential Duties and Responsibilities:
Grants Management:
- Support the grants and compliance officer in reviewing rolling activity terms of reference (TOR) from the project team.
- Coordinate with the TOR and payment requestor or budget manager to address and resolve potential compliance issues.
- Coordinate with cashiers in Harper to counter-review petty cash requests and liquidation documents.
- Ensure all grants petty cash and cash advance vouchers have complete and accurate accountability liquidation documents (cash receipt, distribution log, attendance sheet, event report, etc.).
- Support the grants and compliance officer in performing compliance reviews of grants-related procurement documents in line with PIH’s internal policies, procedures, and donor regulations (PR, Quotes, Bid Analysis, Sole Source, IPC, PO, Invoice, Delivery, GRN, etc.).
- Coordinate with the HR team in Harper to collect grants allocated employees’ timesheets, payslips, employment contracts, etc.
- Ensure accurate and standard filing of grant documents per award from pre- to post-award stages in both soft and hard copies.
- Coordinate with the Fuel Cell staff in Harper to review and collect grants-related fuel and gasoline consumption documents (slips, vehicle and motorbike logs, daily generator log) monthly.
- Accurately scan and photocopy grants documents (financial procurement, HR, project, etc.).
- Support audit readiness functions by gathering and consolidating documents.
- Perform job-related tasks as requested by the supervisor and management of PIH.
Deliverables and Reporting:
- Accurate filing of grants documents per each grant file in line with set filing standards.
- Complete and quality grants documents (Finance, HR, Procurement, Warehouse, Project/Program, etc.).
- Ensure complete and accurate financial documents for restricted and unrestricted funds.
- Support the grants coordinator in developing monthly BVAs.
- Submit monthly work progress reports to the grants and compliance officer.
- Perform other job-related tasks as assigned by the supervisor or team lead.
Qualifications:
Required:
- Undergraduate degree in Accounting, Management, or Public Administration.
- Computer literate and proficient in Microsoft Excel, Word, PowerPoint, etc.
- 1 year of professional experience.
- Previous experience in a similar role with national or international NGOs is an added advantage.
- Fluent in English (spoken and written).
- Females are highly encouraged to apply.
You may also be eligible for:
Preferred:
- Willingness to work in rural counties and communities.
- Attention to detail.
- Good understanding of donor reporting requirements.
- Ability to work in Excel.
- Coachability.
- Ability to work in teams and under pressure.
Organizational Profile:
Partners In Health (PIH) is an international health organization committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality healthcare, address the root causes of illness, train providers, advance research, and advocate for global policy change. PIH operates in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, and Navajo Nation, and supports programs in dozens of other countries through partnerships with Harvard Medical School and Brigham and Women’s Hospital.
Our Work In Liberia:
Partners In Health (PIH) began supporting the government of Liberia in response to the Ebola epidemic in October 2014. Recognizing the need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health (MOH). PIH supports the delivery of comprehensive health services in Liberia, from the community level to health centers and referral hospitals.
Prevention of Sexual Exploitation and Abuse:
At Partners In Health, we are committed to ensuring that our patients, families, community members, and staff are treated with dignity and respect and protected from sexual exploitation, abuse, and harassment. Pre-employment checks conform to PIH’s PSEAH policy, and we will request information from previous employers about any findings of sexual exploitation, abuse, or harassment during employment or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
Social Justice:
We are a global health and social justice organization responding to the moral imperative to provide high-quality healthcare globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.
How to Apply:
All interested candidates are encouraged to send their functional resume and cover letter to: GrpHumanResourceTeam@pih.org stating the position they are applying for in the subject line or drop their application at the Security booth at the nearest PIH Liberia Office on or before July 19th, 2024, not later than 4:30 pm.
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