Position: Warehouse and Logistic Assistant -Save the Children (Deadline July 2024)
Position: Warehouse and Logistic Assistant -Save the Children (Deadline July 2024)
Warehouse and Logistic Assistant
Role Purpose
The Warehouse and Logistic Assistant plays a crucial support role within the Supply Chain team, contributing to the smooth execution of transportation, distribution, and warehousing activities. This position involves providing administrative assistance, coordinating shipments, maintaining records, and ensuring compliance with established processes. The Warehouse and Logistic Assistant collaborates closely with both program and supply chain members to ensure efficient operations that comply with SCI policy, supporting our programs to deliver outstanding results for children.
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Contract Type: National
Team/Programme: Supply Chain Function
Location: Mae Sot, Thailand
Contract Length: 12 months, with a possibility of extension.
Scope of Role
Reports to: Senior Supply Chain and Support Service Officer
Staff reporting to this post: N/A
Budget Responsibilities: N/A
Role Dimensions: The position works closely with internal stakeholders such as the Supply Chain function and program operation, focusing on the humanitarian team. It also engages with external stakeholders including 3rd party suppliers, volunteers, CBOs/CSOs, and implementing partners.
Key Areas of Accountability
Warehousing and Inventory Assistance:
- Organize warehouse space, storage, safety, and security in compliance with SCI policy.
- Maintain warehouse procedures and manage warehouse goods storage systematically.
- Regularly update stock release forms and check the quantity, expiry date, and physical condition of all received goods.
- Conduct physical stock checks and investigate any discrepancies.
- Ensure that all incoming and outgoing stock for beneficiary distributions and program use are captured in TIM by the Senior Supply Chain and Support Service Officer.
- Perform daily warehouse duties including inbound (loading/unloading containers) and outbound (pick/pack), as well as materials handling.
- Ensure workplace cleanliness and safety in collaboration with the Office Housekeeper.
- Perform basic Warehouse Management System (WMS) duties and assist with ongoing stocktaking.
- Supervise and train warehouse trainees and casual labor, ensuring proper record-keeping of items offloaded/loaded at the warehouses.
Logistic Assistance:
- Support program distribution for humanitarian response projects, such as Non-Food Items (NFI) and Home-Based Learning (HBL) activities.
- Organize NFI and HBL distributions, monitor and supervise community volunteers and field contractors, and ensure attendance is tracked according to SCI standards.
- Liaise with the Procurement and Logistics team throughout the procurement process to ensure items meet technical standards.
- Support in drafting quarterly progress reports and provide accurate data analysis and reporting.
- Maintain positive relationships with beneficiaries, community representatives, community leaders, and local authorities to facilitate SCI’s work in target areas.
- Assist with additional administrative duties as required, including preparing PRs, PRFs, and other tasks.
- Coordinate the off-loading and stacking of goods at the warehouse and track the commodities in the pipeline, reporting to the appropriate personnel.
Behaviors (Values in Practice)
- Accountability: Holds team and partners accountable to deliver on their responsibilities, providing necessary development and applying appropriate consequences for underperformance.
- Ambition: Sets ambitious goals, takes responsibility for personal development, and encourages the team to do the same. Shares personal vision for Save the Children, engages, and motivates others.
- Collaboration: Builds and maintains effective relationships, values diversity, and is approachable and a good listener.
- Creativity: Develops and encourages innovative solutions and takes disciplined risks.
- Integrity: Honest, encourages openness and transparency, and demonstrates the highest levels of integrity.
You may also be eligible for:
Qualifications
- Nationality: Thai
- Education: Diploma in Public or Business Administration or a related discipline.
Experience and Skills
- Required:
- At least 2 to 3 years of related working experience.
- Good organizational and management skills, including problem-solving.
- Basic verbal and written English skills.
- Ability to work collaboratively and inclusively.
- Valid driving license and experience driving in remote areas.
- Physical fitness for job-related duties.
- Availability for field duty trips.
- Flexibility in task execution and ability to work independently.
- Ability to perform under stress and in difficult circumstances.
- Desirable:
- Ability to manage diverse vehicle maintenance operations and equipment usage.
- Excellent administration and organizational skills.
- Ability to speak Karen and/or Burmese.
- Experience working in an intercultural environment.
- Punctuality, commitment to quality, attention to detail, and willingness to work flexible hours.
Additional Job Responsibilities
The duties and responsibilities described above are not exhaustive. The role holder may be required to carry out additional duties within their level of skills and experience.
Equal Opportunities
The role holder is required to perform duties in accordance with Save the Children’s Equal Opportunities and Diversity policies and procedures.
Child Safeguarding
Save the Children is committed to protecting children from abuse. The selection process includes rigorous background checks reflecting this commitment.
Safeguarding Our Staff
The role holder is required to perform duties in accordance with Save the Children’s anti-harassment policy.
Health and Safety
The role holder is required to perform duties in accordance with Save the Children’s Health and Safety policies and procedures.
Interested candidates should apply by submitting a motivational letter, a comprehensive CV, expected salary, and details of at least 3 referees.
Due to the volume of applications, only shortlisted candidates will be contacted.
“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.”
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