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Position: Supply & Procurement Associate -UNICEF (Deadline July 2024)
Position: Supply & Procurement Associate -UNICEF (Deadline July 2024)
Supply & Procurement Associate, GS-6 – UNICEF Türkiye
About UNICEF
UNICEF works across more than 190 countries to save children’s lives, defend their rights, and help them fulfill their potential. Our work focuses on early childhood through adolescence, and we are committed to promoting the rights of every child.
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Position: Supply & Procurement Associate
Level: GS-6
Contract Type: Fixed Term Appointment
Duty Station: Ankara, Türkiye
Job No: 573354
Deadline: July 16, 2024, GTB Daylight Time
Position Overview
Under the general supervision of the Supply and Logistics Specialist, the Supply and Procurement Associate will handle the preparation of proposals and purchase orders, obtain quotations from vendors, monitor financing status, and maintain financial records for procurement.
Key Responsibilities
- Procurement Processing:
- Review requisitions in SAP/VISION for clarity, specifications, and completeness.
- Confirm fund availability and gather additional required information.
- Compile lists of local and offshore procurement sources, draft solicitation documents, and contact vendors for quotations.
- Prepare summaries of bids, CRC submissions, and award adjudications.
- Draft procurement and logistics correspondence.
- Coordination and Documentation:
- Coordinate meetings related to supply and logistics, including scheduling, sharing files, and preparing minutes.
- Prepare and manage purchase orders and Long-Term Agreements (LTAs), ensure distribution and filing.
- Update supply-contract plans with purchasing document information.
- Financial Monitoring:
- Review and manage allotment account codes to ensure fund availability.
- Record expenditures and inform procurement officers of allotment statuses.
- Follow up on PO/contract status, close contracts after payment, and obtain vendor evaluation forms.
- Records Management:
- Maintain manual and automated procurement files and records.
- Provide purchase information to receiving and inventory staff.
- Maintain procurement supply and vendor reference library.
- Training and Support:
- Provide procedural training to stakeholders.
- Assist with additional tasks as assigned by the supervisor or supply and procurement officers.
Qualifications
Education:
- Completion of secondary education. A Bachelor’s degree in a relevant field may substitute for three years of experience, and a Master’s degree may substitute for an additional two years.
You may also be eligible for:
Experience:
- Minimum of 6 years of progressively responsible clerical or administrative work, including specialized experience in purchasing materials and services.
Languages:
- Fluency in English and Turkish is required. Knowledge of another official UN language or a local language is an asset.
Desirable:
- Experience in developing countries or emergency settings.
- Training in Supply and Procurement.
- Experience with SAP is a plus.
Core Values and Competencies
- Core Values: Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).
- Competencies:
- Builds and maintains partnerships
- Demonstrates self-awareness and ethical awareness
- Drives to achieve results for impact
- Innovates and embraces change
- Manages ambiguity and complexity
- Thinks and acts strategically
- Works collaboratively with others
Additional Information
- Diversity and Inclusion: UNICEF is committed to diversity and encourages applications from underrepresented groups, including persons with disabilities.
- Employment Conditions: Government employees usually need to resign from their government positions before joining UNICEF. Medical clearance and visa issuance are required. UNICEF does not charge fees for the recruitment process and does not facilitate visa issuance for national officer and general service positions.
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