Position: Procurement Associate -United Nations World Food Programme (Deadline June 2024)
Position: Procurement Associate -United Nations World Food Programme (Deadline June 2024)
Procurement Associate (Hub) G6 – WFP Malaysia (UNHRD)
About WFP
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. WFP is committed to achieving Zero Hunger and provides food assistance to over 80 million people in around 80 countries each year.
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Requisition ID: 833580
Posted on: 13/06/2024
Location: Kuala Lumpur, Malaysia
Type of Contract: Fixed Term
Grade: G6
Deadline for Application: 28 June 2024
Organization: United Nations World Food Programme (WFP)
Organizational Context
In response to global hunger levels, WFP’s UN Humanitarian Response Depot (UNHRD) supports humanitarian organizations in emergency responses by providing storage, access to critical supplies, and technical assistance. The UNHRD hub in Subang, Malaysia, plays a crucial role in coordinating local and regional procurement activities.
Job Purpose
The Procurement Associate will support the procurement activities at the UNHRD hub, ensuring efficient procurement of goods and services while adhering to standard processes. The role requires close collaboration with the customer service, logistics, and warehouse management teams within the hub.
Key Accountabilities
- Provide operational coordination and administrative services to support procurement projects and activities.
- Identify and recommend potential suppliers, compiling data and documents to support the selection process.
- Review, record, and prioritize purchasing requests, supporting requisitioners to procure appropriate goods and services.
- Contribute to negotiations with suppliers on terms and conditions of orders, alongside a senior officer.
- Prepare Purchase Orders, contracts, and supporting documentation for approval.
- Resolve issues related to delivered goods by liaising with all parties and following standard procedures.
- Research, collect, and analyze data to produce reports for informed decision-making by Procurement Officers.
- Manage and update databases and records to ensure accuracy and accessibility.
- Maintain relationships with internal counterparts to align procurement activities with wider programs.
- Follow standard emergency preparedness practices to support WFP’s rapid response to crises.
Specific Post Requirements
Essential:
- Strong analytical and reporting skills with attention to detail.
- Excellent communication and negotiation skills.
- Ability to work collaboratively with various teams and stakeholders.
You may also be eligible for:
Position: Director, Global Office -International Organization for Migration (Deadline June 2024)
Desirable:
- Certificate in Public Procurement, level 2 – CIPS Accredited.
- Knowledge of another UN language at B level.
- Experience working in the UN common system, international, or non-governmental organizations.
Standard Minimum Qualifications and Experience
- Education: Completion of secondary school education. Additional training in procurement, supply chain management, or a related field is desirable.
- Language: Fluent in English and Bahasa Malaysia, both oral and written.
- Experience: Minimum of 6 years of experience in procurement, supply chain management, or related areas.
Leadership Framework
All WFP employees are expected to demonstrate the competencies and standards of behavior aligned with WFP’s core values as outlined in the Generic Job Profile for “Procurement Associate G6.”
Terms and Conditions
- Compensation Package: Competitive, based on the contract type and the candidate’s qualifications and experience.
- Residency Requirements: Applicants must be Malaysian residents holding a valid passport and/or identity card, or a valid Resident Permit to work and live in the country. Must reside within commuting distance (100 km radius) to the UNHRD office in Subang.
Application Instructions
Applications should be submitted in English. Only applications received in English will be considered.
Additional Information
All employment decisions at WFP are based on organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of discrimination and harassment. All selected candidates will undergo rigorous reference and background checks.
Application Deadline: 28 June 2024
Reference: VA: 833580
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