Position: Assistant, Office Administration -UNAIDS (Deadline July 2024)
Position: Assistant, Office Administration -UNAIDS (Deadline July 2024)
Assistant, Office Administration, Namibia
About UNAIDS
The Joint United Nations Programme on HIV/AIDS (UNAIDS) leads the global effort to end AIDS as a public health threat by 2030. It promotes equitable access to HIV services, breaks down barriers to achieving HIV outcomes, and integrates HIV responses into broader health and protection systems. UNAIDS fosters a diverse and inclusive workplace culture, valuing commitment, integrity, and respect for diversity.
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Vacancy No.: UNAIDS/24/FT25
Grade: G5
Contract Type: Fixed-term Appointment
Duration of Contract: 2 Years
Date: 12 June 2024
Application Deadline: 1 July 2024 (7 days until closing deadline)
Duty Station: Windhoek, Namibia
Mandate of the Department
The Eastern and Southern Africa Regional Office and the Namibia Country Office lead and coordinate the UN system’s expanded response to ending AIDS. They focus on scaling up HIV services for key populations, using strategic information to track the epidemic, and strengthening community capacities.
Main Tasks and Responsibilities
Under the supervision of the Country Director (UCD), the Assistant, Office Administration will:
- General Administrative Support
- Address queries on administrative, HR, financial rules and procedures.
- Obtain necessary administrative authorizations and maintain relevant systems.
- Provide general office assistance, including handling correspondence, processing requests, and managing office assets.
- Draft and prepare administrative correspondence.
- Provide informal interpretation services if required.
- Programme and Operational Support
- Assist in organizing meetings, seminars, and training workshops.
- Prepare notes, meeting minutes, agendas, and other event materials.
- Coordinate travel plans for staff and external stakeholders.
- Conduct routine research and compile information for reports and presentations.
- Prepare contracts, monitor expiration dates, track payments, and liaise with official contacts.
- Represent UCO in interagency operations management team within delegated authority.
- Financial Transaction and Monitoring Support
- Perform financial transactions, ensuring accuracy and compliance with UNAIDS policies.
- Maintain and monitor financial records and daily transactions.
- Assist in budget preparation and audits.
- Perform other related duties as assigned.
Required Qualifications
Education:
- Essential: Completion of secondary education or relevant technical/vocational training.
- Desirable: Post-secondary training or certification in office administration and/or accounting.
Experience:
- Essential: Minimum of five years of general office administration experience, including financial matters.
- Desirable: Familiarity with administrative processes of international organizations and experience with UNAIDS or WHO administrative policies.
You may also be eligible for:
Position: Director, Global Office -International Organization for Migration (Deadline June 2024)
Languages:
- Essential: Proficiency in English and the UN official language of the duty station.
- Desirable: Knowledge of additional UN official languages.
Additional Information
- Only nationals of Namibia are eligible to apply.
- Applicants must reside within reasonable commuting distance of the UNAIDS office in Windhoek.
- A valid passport will be requested.
- Applications from people living with HIV are particularly welcome.
- UNAIDS encourages applications from women and nationals of non- and under-represented member states.
- Appointment is subject to WHO Staff Regulations and Rules as adapted for UNAIDS needs.
Application Process
- Apply online at UNAIDS e-Recruitment website.
- Submit applications as soon as possible and well before the deadline.
- Only online applications will be accepted.
- Only candidates under serious consideration will be contacted.
UNAIDS is committed to a respectful and inclusive work environment, with zero tolerance towards discrimination, abuse of authority, and harassment.
Annual Salary
- Net of tax: NAD 362,856 at single rate.
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