Position: HR Assistant / Interim -Oxfam (Deadline July 2024)
Position: HR Assistant / Interim -Oxfam (Deadline July 2024)
HR Assistant / Interim Position (INT10486)
Employment Term:
- Location: Syria
- Closing Date: 3rd July 2024
The Role:
Oxfam is a global movement of people working together to end the injustice of poverty. Oxfam Syria is looking for an interim Human Resources Assistant to join their team. This role is crucial for supporting the HR department in various administrative and operational tasks, ensuring that HR processes are efficient and effective.
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Key Responsibilities:
Induction:
- Monitor and ensure timely completion of induction meetings, update and file induction checklists in personal files.
- Manage and maintain personal files and HR records, including staff leave, R&R, timesheets, and attendance schedules.
- Regularly update and share the joiner-leavers list with the security team.
Recruitment and Contract Management:
- Support recruitment processes by long-listing and short-listing candidates, downloading CVs, preparing written tests, scheduling interviews, contacting candidates, and writing regret letters when needed.
- Ensure all necessary documents for each recruitment are properly gathered and filed (requisition, job profile, short list, CVs, written tests, regret letters, recruitment summary).
- Update employment contract templates in line with local labor laws and Oxfam’s policies.
- Support onboarding processes, ensuring new staff undertake all mandatory courses and have the tools and knowledge to perform their jobs effectively.
- Responsible for reference checks in coordination with Oxfam HR Accredited Referee and OGB Reference Team.
- Assist the HR Officer with contracting staff and volunteers.
HR Records and Information Management:
- Maintain confidential, up-to-date, and accurate HR documentation by filing personal records in line with Oxfam’s standards and data protection regulations.
- Follow up with staff and HR team on mandatory HR documents, keeping the file audit tracker updated.
- Update HR trackers and maintain an accurate staff database in GOLD.
- Produce HR data for monthly and quarterly reports within agreed timelines.
- Ensure personal files for international, humanitarian support personnel, and national staff are complete and include all mandatory documents.
- Follow up on timely submission of timesheets for all staff and update the tracker accordingly.
Medical:
- Ensure employee medical records are up to date and facilitate necessary medical treatment arrangements.
- Manage relations with medical service providers, monitor medical expenses, and handle medical records confidentially.
- Update medical records in GOLD and run reports as needed.
Absence Management:
- Proactively manage staff absence, including annual and sick leave.
- Provide monthly leave record reports to managers and conduct regular quality control checks to ensure data accuracy.
Performance Management:
- Collect objectives, performance reviews, and probation period evaluations. Share performance review reports with the HR Manager as required.
- Promote awareness and understanding of the code of conduct and safeguarding among current and new staff.
General Support:
- Perform any other duties reasonably required to support team, departmental, or organizational objectives.
You may also be eligible for:
Position: Director, Global Office -International Organization for Migration (Deadline June 2024)
Essential Skills and Competencies:
- Education:
- Bachelor’s degree in HR, administration, or a related field, or significant relevant experience at this level with international agencies, NGOs, or the private sector.
- Experience:
- At least 2 years’ experience in a similar role within the sector.
- Experience in hiring, separation, recruitment, personnel management, filing, and archiving.
- Skills:
- Well-developed interpersonal and team skills with the ability to be flexible in demanding situations.
- Competency in using relevant technology systems (MS Office suite, HRIS).
- Fluency in Arabic and English (written and verbal).
- Commitment to humanitarian principles and action.
- Commitment to Oxfam’s equal opportunity and gender policies.
- Flexibility and adaptability.
Desirable Skills and Competencies:
- Understanding of management and supervisory responsibilities.
- Pleasant and courteous personality.
- Understanding of field areas.
- Efficient and organized.
- Possesses initiative, patience, tact, and able to work with minimal supervision.
- Able to work under pressure and in insecure areas.
- Sympathy with the aims and objectives of Oxfam.
Benefits:
Oxfam offers a competitive salary and a range of additional benefits, including flexible working options, a generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance, and more. From the day you join Oxfam, you will have access to various Learning & Development opportunities, including in-house courses, e-learning modules, on-the-job learning opportunities, coaching, and mentoring.
You can read more about all Oxfam has to offer here.
How to Apply:
As part of your online application, please upload your up-to-date CV and a cover letter explaining your suitability against the essential criteria in the job profile.
Our Values and Commitment to Safeguarding:
Oxfam is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation, and abuse, lack of integrity, and financial misconduct. The organization promotes the welfare of children, young people, adults, and beneficiaries with whom Oxfam GB engages. All staff and volunteers are expected to share this commitment through Oxfam’s code of conduct.
All offers of employment are subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme, Oxfam will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, job applicants confirm their understanding of these recruitment procedures.
Diversity and Inclusion:
Oxfam is committed to ensuring diversity and gender equality within the organization and encourages applicants from diverse backgrounds to apply. The organization aims to dismantle unequal power structures and create an inclusive environment where everyone can bring their true selves to work and feel celebrated for their differences.
About Us:
Oxfam is a global community that believes poverty isn’t inevitable. It’s an injustice that can be overcome. The organization comprises shop volunteers, women’s rights activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers, and more. Oxfam GB is a member of an international confederation of 21 organizations working together with partners and local communities in humanitarian, development, and campaigning efforts in more than 90 countries.
A Thriving Diverse Oxfam:
Oxfam recognizes that people power brings about change. To play its part as a global organization working to overcome poverty and inequality, Oxfam needs equality, diversity, and inclusion across its community of staff, partners, and volunteers. Together, Oxfam is committed to becoming a more diverse workforce, better able to tackle the global challenges facing our world today.
To achieve this:
- Oxfam needs to dismantle the unequal power structures that exist everywhere, including within the organization and the wider development and charity sectors.
- Oxfam needs an inclusive environment where everyone can bring their true selves to work and feel celebrated for the differences they bring.
- Oxfam needs and wants everyone, and that includes you.
Application Deadline: 3rd July 2024
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