Position: Project Assistant -UNDP (Deadline June 2024)
Job Description: Project Assistant at UNDP, Nicosia, Cyprus
Overview:
The United Nations Development Programme (UNDP) is looking for a Project Assistant to support the ongoing peace and confidence-building process in Cyprus. This role is based in Nicosia and offers a full-time position under a National Personnel Service Agreement. The contract is initially for one year, with a possibility of extension.
Join Our
NGO Job Spaces WhatsApp Group
NGO Job Spaces WhatsApp Channel
Scholarship Spaces WhatsApp Channel
Key Details:
- Job ID: 18923
- Location: Nicosia, Cyprus
- Posting Date: 14 June 2024
- Application Deadline: 28 June 2024
- Agency: UNDP
- Grade: NPSA-5
- Practice Area: Conflict Prevention, Peacebuilding, and Responsive Institutions
- Bureau: Regional Bureau for Europe and the CIS
- Contract Duration: 1 Year with possibility of extension
- Education & Experience:
- Bachelor’s Degree with 2 years of experience OR
- High School Certificate with 5 years of experience
- Languages Required: English and Greek
Responsibilities:
Administrative Support to Project Management:
- Assist project manager with management, procurement, HR, and financial tasks.
- Facilitate resource mobilization and track progress.
- Organize meetings and missions; document and follow up on minutes.
- Handle communications with external parties (partners, government offices, donors, etc.).
- Manage contracts and monitor contractual milestones.
- Support recruitment processes and induction.
- Prepare project proposals, closures, and reports.
- Review project payment requests and manage purchase orders.
- Update and maintain project information in UNDP software.
- Create requisitions and check budget registers.
- Develop terms of reference/specifications for project needs.
- Interact with vendors for information exchange on services and payments.
- Participate in tender evaluations if needed.
- Maintain asset and inventory records.
- Support audit and spot-check activities.
- Ensure proper protocol and correspondence guidelines are followed.
- Maintain filing systems and safeguard confidential materials.
- Promote paperless office practices and proper archiving.
Facilitation of Knowledge Building and Sharing:
- Participate in training for operations/projects staff.
- Document and share best practices and lessons learned.
- Contribute to knowledge networks and communities of practice.
- Track and communicate training progress.
- Collaborate with team members on new and existing processes for skill development
You may also be eligible for:
Position: Director, Global Office -International Organization for Migration (Deadline June 2024)
Competencies:
Core Competencies:
- Achieve Results: Plans and monitors work, pays attention to detail, delivers quality work on time.
- Think Innovatively: Open to new ideas, pragmatic problem solver, makes improvements.
- Learn Continuously: Curious, shares knowledge, learns from mistakes, asks for feedback.
- Adapt with Agility: Handles change and uncertainty well, flexible in approach.
- Act with Determination: Driven, calm under pressure, confident.
- Engage and Partner: Compassionate, understanding, forms positive relationships.
- Enable Diversity and Inclusion: Respects differences, aware of unconscious bias, confronts discrimination.
Cross-Functional and Technical Competencies:
- Business Management: Evidence and data management, customer satisfaction, and client management, effective communication, event planning and execution, monitoring, and budget management.
- Administration and Operations: Event management support, procurement knowledge, asset and inventory management.
Required Skills and Experience:
Education:
- Secondary education or University Degree in Business Administration, Public Administration, or equivalent field.
Experience:
- 5 years of progressively responsible administrative or project experience with a high school diploma.
- 2 years of experience with a bachelor’s degree.
- Proficiency in using office software packages (MS Word, Excel) and web-based management systems.
- Experience with UN or international organizations and knowledge of project management processes, procurement procedures, and web-based systems is advantageous.
Languages:
- Fluency in English and Greek.
Other:
- Must be a national or permanent resident of Cyprus.
- Valid driving license required for official purposes.
- Women and people with disabilities are encouraged to apply.
Application Instructions:
- Apply by: 28 June 2024
- Documents Required:
- Personal CV or P11 with past positions, durations, qualifications, and contact details of three recent professional references.
- A cover letter (max. 1 page) explaining suitability for the position.
Disclaimers:
- Equal Opportunity: UNDP is an inclusive employer with a zero-tolerance policy towards discrimination.
- Scam Warning: The UN does not charge fees at any stage of the recruitment process. Beware of fraudulent solicitations.
Visit Us
