Position: Administration & Logistic Assistant -UNFPA (Deadline August 2024)
Position: Administration & Logistic Assistant -UNFPA (Deadline August 2024)
Administration & Logistic Assistant (FTA)
Background
The Administration & Logistic Assistant (FTA) in Les Cayes, Haiti, works under the general direction of the Deputy Representative and the designated direct supervisor. The role is crucial in executing the UNFPA Program in Haiti, handling data management, and supporting program implementation following UNFPA rules and regulations. Collaboration with Operations, Program, and project staff both at the country office and headquarters is essential for addressing logistical needs.
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Location: Les Cayes, Haiti, and Port-au-Prince, Haiti
Job ID: 18793
Posting Date: 06/11/2024
Apply Before: 07/08/2024
Job Schedule: Full time
Grade: G4
Vacancy Type: Fixed Term
Contract Duration: 1 Year with Possibility for extension
Required Education: Bachelor’s Degree
Required Languages: English, French, Creole
Desired Language: French
Category: Administration/Operations/Support
Job Description
How You Can Make a Difference
UNFPA aims to ensure every pregnancy is wanted, every childbirth is safe, and every young person’s potential is fulfilled. The strategic focus includes ending preventable maternal deaths, meeting family planning needs, and stopping gender-based violence. The Administration & Logistic Assistant contributes to these goals by providing critical logistical support.
Objective
The role demands strong coordination between the Program and Operations sections to support the overall implementation of the country program. It involves close collaboration with program and operations staff, as well as external partners like departmental directors, civil society organizations, and other stakeholders.
You may also be eligible for:
Position: Director, Global Office -International Organization for Migration (Deadline June 2024)
Responsibilities
Program Implementation and Logistics Support:
- Provide comprehensive logistical support for planning and organizing program-related activities and events, including venue arrangements, procurement of necessary materials, and timely transport and accommodation for participants.
- Work closely with project logistical/administrative assistants and supervise the management of inputs under UNFPA’s responsibility.
- Maintain stock management systems and ensure timely and appropriate procurement processes for program and project needs.
- Assist with records management for durable office equipment and supplies, reflecting new entries promptly and arranging for stock disposal.
- Offer procedural guidance and training for project staff on inventory management and record-keeping.
Operations Support:
- Support the procurement of equipment and supplies for both program and operational needs.
- Assist with vehicle fuel procurement and maintain fuel usage reports.
- Prepare vehicle maintenance schedules and ensure adherence to service dates.
- Facilitate official travel arrangements for UNFPA Haiti staff for both local and international missions.
- Perform additional tasks as required by UNFPA management.
Qualifications and Experience
Education:
- University degree in Social Sciences, Public Administration, Business Management, or related fields.
Knowledge and Experience:
- At least 5 years of progressively responsible experience in program and/or administration, with increasing levels of responsibility.
- Professional experience with the UN is an asset.
- Proficiency in using office software (MS Word, Excel) and web-based management systems.
Language:
- Proficiency in French and working knowledge of English.
- Additional UN languages, especially Spanish or Portuguese, are desirable.
Required Competencies
Values:
- Demonstrate integrity and commitment to UNFPA and the UN system.
- Embrace cultural diversity and change.
Core Competencies:
- Achieve results and take accountability.
- Develop and apply professional expertise and business sense.
- Think analytically and strategically.
- Work collaboratively and manage oneself and relationships.
- Communicate effectively for impact.
Functional Competencies:
- Share knowledge and experience actively.
- Engage in continuous personal learning and apply new skills.
- Manage a variety of specialized tasks related to results management, including program design, planning, implementation, data management, and reporting.
- Contribute to business process reorganization and new system implementation, including IT-based systems.
- Maintain focus on client results and respond positively to feedback.
- Approach work with energy, positivity, and constructive attitude, remaining calm under pressure and open to change and complexity.
Compensation and Benefits
The position offers a competitive net salary, health insurance, and other benefits, if applicable.
Work Environment at UNFPA
UNFPA promotes gender equality, diversity, integrity, and work-life balance. It encourages applications from women, LGBTQIA+ individuals, ethnic minorities, indigenous people, persons with disabilities, and other underrepresented groups, ensuring equal opportunities for appointment, training, remuneration, and selection.
Disclaimer
Selection and appointment may be subject to background checks, medical exams, visa issuance, and other administrative requirements. UNFPA does not charge any fees related to the application or recruitment process and does not request banking information from applicants.
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