Position: Business Support Associate -United Nations World Food Programme (Deadline June 2024)
Position: Business Support Associate -United Nations World Food Programme (Deadline June 2024)
Career Opportunity: Business Support Associate (Requisition ID 833578)
About WFP
The United Nations World Food Programme (WFP) is the world’s largest humanitarian agency fighting hunger worldwide. WFP’s mission is to help achieve Zero Hunger by ensuring that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, have access to nutritious food.
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Duty Station: Monrovia, Liberia
Vacancy Announcement No.: 833578
Job Title: Business Support Associate
Job Grade: G6
Type of Contract: Fixed Term
Reports to: Country Director
Unit/Division: Administration
Duration: 1 year (Renewable based on funding and operational need)
Closing Date: 27 June 2024, midnight (Liberia Time)
Background and Purpose of the Assignment
WFP’s five-year development portfolio in Liberia includes social protection safety nets, such as home-grown school feeding and livelihood support through Food Assistance projects. The aim is to stimulate local food production and support the government in enhancing food value chain efficiency, including emergency preparedness and response.
WFP leverages school feeding programs with a solid home-grown school feeding component to deliver climate-smart livelihood support, providing smallholder farmers, particularly rural women, with sustainable markets. This effort includes strengthening smallholder farmers’ resilience to climate-related shocks through community asset creation or regeneration.
WFP aims to enhance food and nutrition security through school feeding and social protection measures, assisting Liberia in implementing hunger solutions.
Duties and Responsibilities
The Business Support Associate will coordinate and control a full range of business support services for the front office and the office of the Country Director to ensure effective service delivery.
Key Functions:
- Executive Assistant Support:
- Provide dedicated executive assistant support.
- Prepare comprehensive reports, documentation, correspondence, briefing notes, etc.
- Conduct research as required.
- Correspondence and Documentation:
- Receive, screen, and log correspondence, reports, etc., and forward to the appropriate officer.
- Maintain a log in the system and ensure timely replies or actions.
- Briefing Materials:
- Prepare briefing materials for the Country Director or Deputy Country Director for official trips or meetings.
- Communication:
- Screen, assess, and refer telephone calls and inquiries to appropriate staff.
- Provide sensitive information and coordinate office-wide responses to inquiries.
You may also be eligible for:
Position: Director, Global Office -International Organization for Migration (Deadline June 2024)
- Calendar Management:
- Maintain the Country Director’s calendar, schedule appointments and meetings, and make tentative appointments on their behalf.
- Translation and Interpretation:
- Prepare informal translations and may act as an interpreter.
- Documentation and Typing:
- Draft and type correspondence, documents, and reports, ensuring correct spelling, punctuation, and format.
- Business Support Queries:
- Respond to complex business support queries to provide timely and accurate solutions.
- Records and Databases:
- Oversee the maintenance of records and databases to ensure information is organized and readily available.
- Procedural Advice and Training:
- Provide procedural advice to professionals and train new general services staff on office methods and computer programs.
- File Maintenance:
- Maintain policy, confidential, and general management files.
- Other Duties:
- Perform other related duties as required.
Why Work With Us?
- Meaningful and Impactful Careers: Make a difference in the lives of the people we serve.
- Continuous Learning and Training: We provide learning tools for staff to continually develop their careers.
- Multicultural and Stimulating Work Environment: We encourage gender and cultural diversity to strengthen our teams.
Join us to make a difference in Liberia!
Qualifications
Education:
- Completion of secondary school education. A post-secondary certificate in the related functional area is an advantage.
Experience & Knowledge:
- Six or more years of progressively responsible work experience in general administrative work.
- Specialized knowledge of common business processes, practical business support methods, procedures, and systems.
- Good communication skills to provide specialized business support services.
- Ability to build relationships across functions.
- Experience in coordinating the work of others and training and supporting staff.
- Good organizational skills and the ability to use sound judgment.
- Ability to work effectively in a team environment and with people of different nationalities and cultures.
- Ability to maintain confidentiality.
Language:
- Fluency (level C) in English.
Application Process
Qualified female applicants and individuals with disabilities are especially encouraged to apply.
Apply before: 27 June 2024, midnight (Liberia Time)
WFP seeks candidates who share our humanitarian principles and promotes an inclusive work environment. All employment decisions are made based on organizational needs, job requirements, merit, and individual qualifications. WFP provides a work environment free of discrimination, harassment, and abuse. All selected candidates will undergo rigorous reference and background checks.
Note: No appointment will be offered to members of oversight bodies within the UN system, both during their service and within three years of ceasing that service.
For more information, visit WFP Careers.
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