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Position: Budget Assistant -United Nations (Deadline June 2024)
Position: Budget Assistant -United Nations (Deadline June 2024)
Detailed Job Information: Budget Assistant
Job Opening ID: 235845
Job Network: Management and Administration
Job Family: Finance
Category and Level: Consultants, CON
Duty Station: Bangui, Central African Republic
Department/Office: United Nations Multidimensional Integrated Stabilization Mission in the Central African Republic (MINUSCA)
Date Posted: June 7, 2024
Application Deadline: June 13, 2024
Result of Service
The Budget Assistant will be responsible for the following services:
- Procurement Supervision: Overseeing the process of purchasing goods and services.
- Invoicing: Managing and processing bills and payments.
- Revenue Management: Handling the income from various services.
- Operational Travel Program: Coordinating travel arrangements for operations.
- Contract Monitoring: Evaluating and monitoring contracts with suppliers.
- Supplier and Contractor Payments: Ensuring timely payments for services rendered by suppliers and contractors.
Work Location
- Logbase, Bangui, Central African Republic
Expected Duration
- One (1) year
Duties and Responsibilitie
The Budget Assistant will report directly to the Head of the Engineering Budget Unit in Bangui. Key responsibilities include:
Budget and Finance Tasks:
- Budget Preparation and Monitoring:
- Assist in identifying key budget components for proper preparation and tracking.
- Develop cost estimates and budget proposals for the Facilities and Engineering Management Section, covering non-personnel needs and project aspects.
- Review and finalize budget proposals, ensuring alignment with result-based budgeting principles.
- Resource Requirement Support:
- Aid in developing resource needs for budget submissions.
- Monitor extrabudgetary resources, review agreements and cost plans, ensuring compliance with UN regulations and policies.
- Budget Implementation:
- Track budget execution, propose fund redeployment if necessary.
- Ensure efficient use of resources by closely monitoring budget usage against approved allocations.
- Provide timely information to section management for decision-making.
- Reporting:
- Generate monthly expenditure reports for the section management.
- Assist in preparing and finalizing budget performance reports, ensuring accurate data submission.
- Review budget execution reports, justify variances between approved budgets and actual expenditures.
- Documentation and Training:
- Maintain updated records in the section’s SharePoint directory.
- Draft memos and respond to inquiries related to administrative, budgetary, and financial issues.
- Participate in training programs to enhance the skills of staff, contractors, and workforce.
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Administration Tasks:
- Supervise procurement, invoicing, revenue receipt, operational travel program, procurement monitoring, contract evaluation, and payment to suppliers and contractors.
Competencies
Professionalism:
- Demonstrates pride in work and achievements.
- Shows professional competence and mastery of subject matter.
- Conscientious and efficient in meeting commitments and achieving results.
- Remains calm and effective in stressful situations.
- Advocates for gender equality and ensures equal participation in activities.
Communication:
- Communicates clearly and effectively, both orally and in writing.
- Listens to others, interprets messages accurately, and responds appropriately.
- Adapts language and style to the audience.
- Shares information with all relevant parties and keeps them informed.
Teamwork:
- Works collaboratively with colleagues to achieve organizational goals.
- Appreciates and values the ideas and expertise of others.
- Puts team interests above personal agenda.
- Supports and acts in accordance with team decisions.
- Shares team successes and takes responsibility for team failures.
Qualifications, Skills, and Experience
Education:
- Bachelor’s degree (or equivalent) in finance, accounting, or a related field is required.
Experience:
- Minimum of two (2) years of experience with a bachelor’s degree, or at least four (4) years of experience with a secondary education diploma in finance, accounting, or a related field.
- Knowledge of financial policies and ability to apply UN rules and regulations in work contexts.
- Strong conceptual, analytical, and evaluative skills for independent research and analysis.
- Ability to identify issues, formulate opinions, draw conclusions, and make recommendations.
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Languages:
- Proficiency in spoken and written French is required.
- Good knowledge of English is desirable.
Additional Information
- Applications should be submitted at the MINUSCA Logbase security desk.
- The United Nations does not charge any fee at any stage of the recruitment process.
Application Process
- Prepare Your Application:
- Ensure your application includes all necessary fields, including professional experience and contact information.
- Verify the completeness and accuracy of your application before submission.
- Submit Your Application:
- Apply online before the deadline.
- If you do not receive an acknowledgment email within 24 hours of submission, resubmit the application and seek technical assistance if necessary.
- Equal Opportunity Employer:
- The UN is committed to gender balance and diversity.
- Female candidates are strongly encouraged to apply.
- Reasonable accommodation may be provided to applicants with disabilities upon request.
Note: This job posting outlines the role and responsibilities of the Budget Assistant at MINUSCA, along with the necessary qualifications and competencies required for the position.
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