Position: Administrative/Finance Associate – SROC-UNFPA (Deadline June 2024)
Position: Administrative/Finance Associate – SROC-UNFPA (Deadline June 2024)
Administrative/Finance Associate – SROC, Kingston Jamaica GS7
Job Overview
The Administrative/Finance Associate position at the Sub Regional Office of the Caribbean (SROC) in Kingston, Jamaica, offers a unique opportunity to contribute to the mission of UNFPA, the lead UN agency focused on ensuring every pregnancy is wanted, every childbirth is safe, and every young person’s potential is fulfilled. The role supports SROC and Administrative/Finance Associate – SROC, projects under the guidance and supervision of the International Operations Manager (IOM). This document provides a detailed description of the job, the application process, and the qualifications required.
Key Details
- Location: Kingston, Jamaica
- Grade: G7
- Job Schedule: Full time
- Contract Duration: 1 Year with Possibility for Extension
- Posting Date: May 31, 2024
- Application Deadline: June 17, 2024
- Languages Required: English (required), French and Spanish (desired)
- Education & Experience: High School certificate; University Degree in Business Administration and/or Finance is desirable
About UNFPA
UNFPA (United Nations Population Fund) aims to deliver a world where every pregnancy is wanted, every childbirth is safe, and every young person’s potential is fulfilled. The agency’s strategic plan for 2022-2025 focuses on three transformative results: ending preventable maternal deaths, unmet needs for family planning, and gender-based violence and harmful practices. This strategic vision aligns with the Sustainable Development Goals (SDGs) and the International Conference on Population and Development (ICPD) commitments.
Role and Responsibilities
Finance and Budget Management
- Budget Preparation and Monitoring: Prepare and monitor the administrative budget ensuring financial transactions comply with UNFPA rules and procedures.
- Internal Controls: Propose improvements to internal controls and efficiency, responding to audit issues.
- Compliance: Ensure full compliance with UNFPA financial rules, regulations, and policies, following up on audit recommendations.
- Business Process Mapping: Map SROC finance business processes and develop internal Standard Operating Procedures (SOPs).
- Cost Sharing and Trust Fund Agreements: Implement cost-sharing and trust fund agreements, supporting resource mobilization efforts.
- Audits: Facilitate HACT audits and other assurance activities, implementing follow-up actions.
- Cost Saving Strategies: Develop and implement cost-saving strategies in consultation with office management.
- Work Plans: Prepare results-oriented work plans for the administrative team.
- Systems Implementation: Implement corporate systems and applications in finance and human resource management, advising and training project staff.
Procurement
- Procurement Requests: Review and initiate procurement procedures for office and project equipment, supplies, and services.
- Transparency and Cost-Effectiveness: Ensure procurement decisions are transparent and cost-effective.
- Office Maintenance: Ensure the provision and maintenance of services and supplies, maintaining up-to-date inventory and records.
General Administrative Services
- Common System Activities: Prepare material for activities related to common services and premises, cost recovery, privileges, immunities, salary surveys, and security.
- Joint UN Networks: Participate in Joint UN Networks such as HACT, Finance, and facilitate the Business Operations Strategy (BOS) for Jamaica.
- Additional Duties: Carry out any other duties as required by UNFPA leadership.
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Position: Logistics Officer -United Nations (Deadline June 2024)
POSITION: FINANCE AND BUDGET ASSISTANT-UNITED NATIONS (DEADLINE JUNE 2024)
Qualifications and Experience
Education
- Required: High School Diploma
- Desirable: University Degree in Business Administration and/or Finance
Experience
- Administrative and Financial Services: At least seven (7) years of relevant experience in administration, finance, or office management, preferably within an international organization or UN agency.
- UN Operational Rules and Regulations: Familiarity with UN Operational Rules and Regulations; direct working experience applying and handling these rules and regulations is a high advantage.
- ERP Systems: Good knowledge of relevant ERP systems will be an asset.
- MS Office Proficiency: Proficiency in current MS Office software applications and corporate IT systems.
Languages
- Required: Fluency in English.
- Desired: Working knowledge of French and/or Spanish.
Required Competencies
Values
- Exemplifying Integrity: Upholding ethical standards and integrity in all actions.
- Commitment to UNFPA and the UN System: Demonstrating dedication to the mission and values of UNFPA and the UN.
- Embracing Cultural Diversity: Valuing diversity and treating all people with respect and dignity.
- Embracing Change: Being open to and supporting innovation and change.
Core Competencies
- Achieving Results: Demonstrating drive and initiative to achieve high-quality results and outcomes.
- Being Accountable: Taking responsibility for one’s actions and decisions.
- Developing and Applying Professional Expertise/Business Acumen: Continuously improving and applying professional skills and knowledge.
- Thinking Analytically and Strategically: Identifying, analyzing, and developing strategies to address issues and opportunities.
- Working in Teams/Managing Ourselves and Our Relationships: Collaborating effectively with others to achieve common goals.
- Communicating for Impact: Communicating effectively and persuasively.
Functional Competencies
- Providing Logistical Support: Ensuring effective logistical arrangements.
- Managing Data: Collecting and managing data accurately.
- Managing Documents, Correspondence, and Reports: Handling documentation efficiently.
- Managing Information and Workflow: Ensuring smooth information flow and process management.
- Planning, Organizing, and Multitasking: Managing multiple tasks and priorities effectively.
- Supporting Financial Data Analysis: Providing support in financial data analysis and reporting.
Compensation and Benefits
This position offers an attractive remuneration package, including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity, and a healthy work-life balance. We are committed to ensuring gender parity in the organization and encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity, and Inclusion are at the heart of UNFPA’s workforce.
Disclaimer
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance, and other administrative requirements. UNFPA does not charge any application, processing, training, interviewing, testing, or other fees in connection with the application or recruitment process and does not concern itself with information on applicants’ bank accounts. Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
How to Apply
Interested candidates should apply through the provided link UNFPA Job Application Portal. Ensure that you submit your application before the deadline on June 17, 2024, at 05:59 AM.
Conclusion
The Administrative/Finance Associate role at SROC in Kingston, Jamaica, is an excellent opportunity for individuals passionate about supporting international development and humanitarian efforts. With responsibilities ranging from finance and budget management to procurement and general administrative services, this position plays a critical role in ensuring the effective functioning of financial operations and systems within the UNFPA framework. If you meet the qualifications and are eager to contribute to UNFPA’s mission, we encourage you to apply and become part of a team dedicated to making a positive impact on global reproductive health and rights.
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