Position: Legal Assistant- United Nation (Deadline June 2024)

LEGAL ASSISTANT

Job Opening

Job Opening ID: 235352

Job Network : Legal

Job Family : Legal Affairs

Category and Level : General Service and Related Categories, G-6

Duty Station : GENEVA

Department/Office : United Nations Joint Staff Pension Fund – Pension Administration

Date Posted : May 30, 2024

Deadline : Jun 28, 2024

Org. Setting and Reporting

The United Nations Joint Staff Pension Fund was established in 1949 by the United Nations General Assembly to provide retirement, death, disability, and related benefits for staff of the United Nations and other member organizations of the Fund. The Pension Fund pays benefits in 17 currencies to more than 80,000 beneficiaries who reside in 190 countries, and services more than 140,000 participants who work in the 24 member organizations of the Pension Fund.

The Fund has offices in New York (United States) and Geneva (Switzerland) and two liaison offices in Nairobi (Kenya) and Bangkok (Thailand), respectively. The United Nations Joint Staff Pension Fund-Pension Administration (UNJSPF-PA) comprises about 250 staff from diverse countries and cultures, based across four prominent duty stations (New York, Geneva, Bangkok, and Nairobi).

Responsibilities

• Research: Conducts basic legal research, verifies facts, identifies citations, and drafts statements for review.
• File Management: Maintains and organizes legal reference files, both paper and electronic. Participates in records management initiatives.
• Legal Instruments: Reviews, verifies, and processes legal documents ensuring compliance with guidelines. Updates databases and monitors follow-up actions.
• Documentation: Drafts, edits, and checks specialized legal documentation for accuracy. Manages case files and ensures proper documentation.
• Inquiries: Handles complex verbal and written inquiries, providing detailed information on legal processes and procedures.
• Data Management: Maintains internal databases for case tracking and trend analysis. Generates reports and posts documents on the website.
• Office Support: Provides general office support including drafting correspondence, budget preparation, and meeting scheduling.
• Data Analysis: Assists with data collection, analysis, and visualization for reports and information materials.
• Guidance: Provides training and guidance to less experienced staff.
• Other Duties: Performs additional ad hoc duties as assigned.

Competencies

Professionalism:

• Knowledge: In-depth understanding and ability to apply legal principles, procedures, and terminology for review, examination, and processing of a range of legal documents.
• Skills: Proficiency in research, data analysis, drafting legal documentation, managing legal reference files, and using legal databases.
• Attributes: Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter, is conscientious and efficient in meeting commitments, observing deadlines and achieving results, and remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork:

• Collaboration: Works effectively with colleagues to achieve organizational goals, values others’ ideas and expertise, and is willing to learn from others.
• Group Dynamics: Prioritizes team agenda over personal agenda, supports and adheres to group decisions, shares credit for team accomplishments, and takes joint responsibility for team shortcomings.

Planning & Organizing:

• Goal Setting: Develops clear goals that align with agreed strategies and identifies priority activities and assignments.
• Time Management: Allocates appropriate time and resources for tasks, anticipates risks and allows for contingencies, monitors and adjusts plans as necessary, and uses time efficiently.

Education

• Required: High school diploma or equivalent.
• Desirable: Additional training in law, legal studies, or a related field.

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Work Experience

• Required: A minimum of seven (7) years of experience in paralegal work, legal assistance, or related administrative services. The minimum number of years of relevant experience is reduced by two (2) years for candidates who possess a first-level university degree.
• Desirable: Experience in maintaining legal records and databases, familiarity with legal research tools, and knowledge of UN administrative policies, procedures, and operations.

Languages

• Required: Fluency in English (reading, writing, speaking, understanding).
• Desirable: Knowledge of French or another official United Nations language.

Assessment

• Evaluation may include an assessment exercise followed by a competency-based interview.

Special Notice

• Appointment: Initial period of 364 days, with the possibility of extension. Temporary assignment for UN Secretariat staff.
• Local Recruitment: Recruitment is local as per staff rule 4.4. Staff recruited locally are not eligible for allowances or benefits exclusive to international recruitment. External candidates considered only if no suitable internal candidate is identified.
• Travel: Candidates are responsible for travel expenses for appointment.
• Authority: Staff are subject to the Secretary-General’s authority and may be assigned to different functions periodically.
• Diversity and Inclusion: Commitment to diverse and inclusive employment, irrespective of gender, sexual orientation, race, religion, culture, or disabilities.
• Application: Apply online as soon as possible before the deadline. Ensure accurate and complete information. Serious candidates will undergo reference checks.
• No Fee: UN does not charge any fee at any recruitment stage.

United Nations Considerations

• Highest Standards: Employment based on efficiency, competence, and integrity.
• Prohibitions: Candidates with violations of human rights, international humanitarian law, or involved in sexual exploitation, abuse, or harassment are not considered.
• Geographic Diversity: Recruitment strives for a wide geographic basis.
• Non-Smoking: UN Secretariat is a non-smoking environment.
• Reasonable Accommodation: Provided for applicants with disabilities upon request.

Apply through the online recruitment platform, Inspira, following the provided instructions and guidelines.

Apply on original website

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