POSITION: FINANCE AND BUDGET ASSISTANT-UNITED NATIONS (DEADLINE JUNE 2024)

FINANCE AND BUDGET ASSISTANT

Job Opening

Job Opening ID: 235468

Job Network : Management and Administration

Job Family : Finance

Category and Level : General Service and Related Categories, G-6

Duty Station : NAIROBI

Department/Office : United Nations Environment Programme

Date Posted : May 30, 2024

Deadline : Jun 5, 2024

Org. Setting and Reporting:

The United Nations Environment Programme (UN Environment) spearheads global environmental initiatives, shaping the environmental agenda, facilitating sustainable development within the UN, and advocating for environmental causes worldwide. The Corporate Services Division (CSD) safeguards UNEP’s corporate interests, managing risks, providing modern management tools, guidelines, and capacity building support. CSD ensures UNEP’s efficient management and adherence to UN core values and accountability requirements. This role is situated within UN Environment, Corporate Services Division, specifically within the Green Climate Fund at the Nairobi duty station. Under the supervision of the Senior Programme Management Officer at the Green Climate Fund Coordination Office, the incumbent will carry out the following responsibilities:

Responsibilities:

Budget:

• Review, analyze, and prepare the medium-term plan and its revisions.
• Assist in finalizing cost estimates and budget proposals.
• Support managers in elaborating resource requirements for budget submissions.
• Conduct research and provide support for budget reviews.
• Monitor expenditures and prepare adjustments as necessary.
• Review requisitions for goods and services to ensure correctness and availability of funds.
• Assist in preparing budget performance submissions and reports, analyzing variances.
• Monitor the integrity of financial databases and verify data accuracy.
• Coordinate with finance and budget staff on related issues.

Claims:

• Review and analyze payments to third parties, commercial entities, etc.
• Prepare payments for certified death and disability, contingent-owned equipment, etc.
• Monitor methods used to remit payments and investigate non-receipt of payments.

Treasury:

• Assist in daily operations of the Cashier’s Unit for payment transmittal.
• Review incoming payment instructions and prepare payments for disbursement.
• Monitor bank balances, investigate complaints of non-receipt, and manage cash flow forecasts.

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General:

• Stay updated on relevant documents, reports, and guidelines related to financial matters.
• Draft correspondence to respond to financial inquiries.
• Maintain and update files, providing guidance and supervision to other staff as needed.
• Assist in data collection, analysis, and preparation of reports for decision-making.
• Support information sharing through data visualization and updating of information materials.

Competencies:

Professionalism:

• Knowledge and application of financial rules, regulations, and procedures in the UN environment.
• Ability to extract, interpret, analyze, and format data across finance and budget functions.
• Skill in data analysis, modeling, and interpretation to support decision-making.
• Commitment to gender equality and equal participation of women and men.

Teamwork:

• Collaborative work style, valuing input from colleagues and supporting team goals.
• Willingness to learn from others and share credit for team accomplishments.

Planning & Organizing:

• Setting clear goals, identifying priorities, and allocating resources effectively.
• Anticipating risks, adjusting plans as needed, and using time efficiently.

Competencies

Professionalism:

• Knowledge: In-depth understanding and application of financial rules, regulations, and procedures within the UN environment.
• Skills: Proficiency in extracting, interpreting, analyzing, and formatting data across all finance and budget functions, including program development, database management, claims, and treasury operations.
• Abilities: Competence in data analysis, modeling, and interpretation to support decision-making. Capable of identifying and resolving data discrepancies and operational issues.
• Attributes: Demonstrates pride in work and achievements, professional competence, and mastery of subject matter. Conscientious, efficient in meeting commitments, observing deadlines, achieving results, motivated by professional concerns, persistent in overcoming challenges, and remains calm under stress. Committed to gender equality and the equal participation of women and men in all work aspects.

Teamwork:

• Collaboration: Works effectively with colleagues to achieve organizational goals, values others’ ideas and expertise, and is willing to learn from others.
• Group Dynamics: Prioritizes team agenda over personal agenda, supports and adheres to group decisions, shares credit for team accomplishments, and takes joint responsibility for team shortcomings.

Planning & Organizing:

• Goal Setting: Develops clear goals that align with agreed strategies and identifies priority activities and assignments.
• Time Management: Allocates appropriate time and resources for tasks, anticipates risks and allows for contingencies, monitors and adjusts plans as necessary, and uses time efficiently.

Education

• Required: High school diploma or equivalent.
• Desirable: Additional training in administration, finance, program management.

Job-Specific Qualification

• Desirable: Additional training in administration, finance, or program management.

Work Experience

• Required: Minimum of seven (7) years of progressively responsible experience in program, accounting, administrative services, or related areas. This requirement is reduced by two (2) years for candidates with a first-level university degree.
• Required: Experience with SAP or similar Enterprise Resource Planning (ERP) system.
• Desirable: Experience in monitoring and evaluation, accounting/financial management background, experience working with an international organization, and one (1) year or more of experience in data analytics or related areas.

Languages

• Required: Fluency in English (reading, writing, speaking, understanding).
• Desirable: Knowledge of another official United Nations language.

Assessment

• Evaluation may include an assessment exercise followed by a competency-based interview.

Special Notice

• Appointment: Initial period of 364 days, with the possibility of extension. Temporary assignment for UN Secretariat staff.
• Local Recruitment: Pursuant to staff rule 4.4, recruitment is local. Staff recruited locally are not eligible for allowances or benefits exclusive to international recruitment. External candidates considered only if no suitable internal candidate is identified.
• Travel: Candidates are responsible for travel expenses for appointment.
• Authority: Staff are subject to the Secretary-General’s authority and may be assigned to different functions periodically.
• Diversity and Inclusion: Commitment to diverse and inclusive employment, irrespective of gender, sexual orientation, race, religion, culture, or disabilities.
• Application: Apply online as soon as possible before the deadline. Ensure accurate and complete information. Serious candidates will undergo reference checks.
• No Fee: UN does not charge any fee at any recruitment stage.

United Nations Considerations

• Highest Standards: Employment based on efficiency, competence, and integrity.
• Prohibitions: Candidates with violations of human rights, international humanitarian law, or involved in sexual exploitation, abuse, or harassment are not considered.
• Geographic Diversity: Recruitment strives for a wide geographic basis.
• Non-Smoking: UN Secretariat is a non-smoking environment.
• Reasonable Accommodation: Provided for applicants with disabilities upon request.

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