Position Admin – Finance Assistant -UNFPA (Deadline June 2024)

Admin – Finance Assistant -UNFPA (Deadline June 2024)

Admin – Finance Assistant (Project) at UNFPA in Lima, Peru

Position Details

• Job Title: Admin – Finance Assistant (Project)
• Location: Lima, Peru
• Grade: SB3/Peg 2
• Contract Duration: 8 months
• Vacancy Type: Service Contract Holders
• Posting Date: May 23, 2024
• Application Deadline: June 9, 2024
• Job Schedule: Full time
• Rotational/Non-Rotational: Non-Rotational

Languages Required

• Spanish: Fluency in oral and written.
• English: At least an intermediate level.

Education & Experience Requirements

• Education:
  • Bachelor’s degree in economics, administration, accounting, business engineering, or related fields.
• Experience:
  • Minimum of 7 years of relevant experience in administrative, financial, procurement, and/or project assistance roles.
  • Previous experience with United Nations organizations, international bodies, or cooperation agencies is advantageous.
  • Experience in humanitarian response projects and/or gender-based violence projects is desirable.
  • Familiarity with updated ERP systems (Quantum and QuantumPlus) is desirable.

Responsibilities and Key Functions

1. Project Implementation and Logistics Management
   • Record and review work plans and budgets in corporate financial and programmatic systems (ERP).
   • Provide administrative support for the financial and administrative implementation of the project, ensuring compliance with UNFPA regulations and policies.
   • Develop and update the project procurement plan monthly or as required.
   • Assist in vendor screening processes.
   • Support procurement processes including micro-purchases, request for quotations, and supplier communications.
   • Coordinate logistical support for project-related missions.
   • Organize documentation and requirements for consultant contracts under the project.
   • Provide administrative support for project-related events.
   • Perform other duties as required.
2. Financial Administration and Document Management
   • Ensure compliance with organizational financial regulations, policies, and internal controls.
   • Conduct budget reviews and financial monitoring of project budgets.
   • Identify and address budgetary challenges and propose actions for timely execution.
   • Review financial transactions and documentation, taking corrective actions when necessary.
   • Prepare payment requests and ensure proper documentation for supplier payments.
   • Support administrative tasks for Implementing Partners (IP) and ensure compliance with UNFPA policies.
   • Assist in registration processes and recovery of VAT for project plans.
   • Maintain document archives in the IDocs management system according to organizational policies.
3. Monitoring and Reporting
   • Assist the Project Manager in budget planning and activity monitoring based on the resource and results framework.
   • Monitor project financial execution.
   • Support the preparation of financial reports for project evaluations, spot checks, assessments, and audits.

You may also be eligible for:

Position: Internship (PAID) Communication and Advocacy Intern- UNICEF (Deadline June 2024)

Positions: Global Digital Consultant -UNDCO (Deadline June 2024)

Competencies

• Values:
  • Integrity, commitment to UNFPA, appreciation of diversity, and commitment to gender equality.
• Core Competencies:
  • Cultural awareness, result-oriented approach, professional expertise, strategic thinking, teamwork, effective communication.
• Functional Competencies:
  • Organizational skills, teamwork, analytical and writing skills, communication, client orientation, partnership development, professionalism, leadership, and decision-making.

Work Environment and Benefits

• Compensation and Benefits: Competitive net salary, medical insurance, and other benefits as applicable.
• Work Environment: Promotes gender equality, diversity, integrity, and work-life balance. Encourages applications from women, LGBTQIA+ community members, ethnic minorities, indigenous populations, persons with disabilities, and other underrepresented groups.

Application Instructions

• Application Components:
  • Complete and submit the UNFPA Personal History Form (P11), CV, and Motivation Letter in a single file.
• How to Apply:
  • Visit the application link provided, fill in necessary information, and upload the merged application document.

Additional Information

• Verification and Disclaimer:
  • Background checks, medical clearance, visa issuance, and other administrative requirements may apply.
  • UNFPA does not charge any application or processing fees.

This comprehensive guide aims to provide all necessary information for prospective applicants to understand the role and prepare their applications effectively.

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