Position: Administrative Assistant- United Nations Population Fund (Deadline May 2024)

Position: Administrative Assistant-United Nations Population Fund (Deadline May 2024)

Job Opening: Administrative Assistant, United Nations Population Fund

Unit: Administrative Assistant -Media and Communications Branch (MCB), Division of Communication and Strategic Partnerships (DCS)
Reporting To: Content & Editorial Adviser
Role: Administrative Associate supporting the editorial team in the production of publications, brand promotional items, and other materials.

Key Responsibilities

• Publications Production:
  • Assist in developing and producing print and digital editions of the UNFPA Annual Report and the State of World Population report.
  • Serve as secretariat to the interdivisional UNFPA Publishing Group.
  • Administer contracts, budgets, payments, and other financial tasks.
  • Coordinate translation processes and gather required data for publication.
  • Organize repositories for all related documents.
• Administrative Tasks:
  • Complete requisitions, purchase orders, receipts, and travel-related transactions using Quantum Finance module.
  • Use corporate database systems such as the vendor portal, global directory, AoDocs, and consultant roster.
  • Source vendors for specific projects and liaise with the Procurement team on RFP preparation.
  • Maintain and provide guidance on Long-term Agreements (LTA) and Memorandum of Agreements (MOA) with vendors.
  • Manage the publications section of the One Voice toolkit on MyUNFPA.org.
  • Serve as the administrative focal point for promotional items and project production charges.
• Financial and Inventory Management:
  • Prepare budget and expenditure reports for planning and follow-up purposes.
  • Manage the inventory and distribution of promotional materials and publications in the New York office.

Qualifications and Experience

• Education:
  • Completion of secondary level education is required.
  • An undergraduate degree or equivalent training/coursework relevant to this post is an advantage.
• Experience:
  • At least five years of relevant experience in finance, administration, and publications production, preferably within the UN system.
  • Strong organizational and project management skills.
  • Proficiency in drafting, editing, and verbal communication.
  • Excellent computer skills (Microsoft Office applications and Google suite).
  • Knowledge of UNFPA’s work and goals, its programmes, policies, and the United Nations system is desirable.

• Skills:
  • Integrity, confidentiality, and professionalism.
  • Cultural sensitivity and inter-personal skills.
  • Ability to work under pressure.
  • Dependability, reliability, and initiative.
• Languages:
  • Fluency in English is required.
  • Knowledge of a second UN language is desirable.

You may also be eligible for:

Position: Employment Services Coordinator-International Rescue Committee [IRC] (Deadline June 2024)

Position: Regional Program Development Officer, Africa and Asia -Relief International- (Deadline 2024)

Core Competencies

• Values:
  • Exemplifying integrity
  • Demonstrating commitment to UNFPA and the UN system
  • Embracing cultural diversity
  • Embracing change
• Competencies:
  • Achieving results
  • Being accountable
  • Developing and applying professional expertise/business acumen
  • Thinking analytically and strategically
  • Working in teams/managing ourselves and our relationships
• Functional Competencies:
  • Managing financial and administrative processes
  • Managing information and workflows
  • Planning, organizing, and multitasking
  • Providing logistical support
  • Managing relationships with partners and suppliers

Compensation and Benefits

This position offers a competitive remuneration package including a net salary, health insurance, and other benefits as applicable

Location: New York, United States
Grade: G5
Vacancy Type: Fixed Term
Contract Duration: 1 Year with Possibility of Extension
Application Deadline: June 1, 2024, at 05:59 AM
Posting Date: May 10, 2024

Position Overview

Application Instructions

Interested candidates must apply through the provided link and ensure they meet the eligibility criteria:

• Must have a valid G-4 visa, U.S. Permanent Residency, or U.S. Citizenship at the time of application.

Important Notes

• UNFPA does not charge any fees at any stage of the recruitment process.
• For fraud concerns, contact the UNFPA fraud hotline: UNFPA Fraud Hotline
• In accordance with UN Staff Regulations, applicants with permanent resident status in a country other than their nationality may be required to renounce such status upon appointment.

Apply on original website

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